21 61 WebPlease visit the Harvard Travel Services website for more resources and additional guidance. To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. WebConcur Invoice Automate and integrate your AP processes. Travel Policy. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. 0000218795 00000 n Traveling for Harvard-related business? Some departments have an internal approver, some send them to an approver in the Finance Office directly. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Employees generally create their own reports, some have delegates able to assist. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Amount Requested *. Repeats every week every Monday until Mon May 22 2023 . Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000011470 00000 n WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. 0000014297 00000 n Auburn Street, Cambridge. Harvard Travel Services website. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. HLS cannot pay late fees on Corporate Cards. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). All corporate card payments are now processed throughConcur. Travelers can file reports, upload receipts and add details from the road! 0000012045 00000 n Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. 0000004262 00000 n If I book my own travel, do I need to set up myself as a travel arranger? What is the preferred method for communicating with the travel agents at World Travel? hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. 0 Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Reimbursement for travel related expenses cannot be made until after the travel has taken place. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. 0000077189 00000 n To download the app, access your mobile app store and search for Concur. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ Harvard Travel Policy. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Train travel on Amtrak is an option when economical. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. Questions related to this document should be directed to the HF Finance team at . https://travel.harvard.edu/traveling-rail. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s 0000051677 00000 n Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Harvard ID (8 digits) *. See what you need to "Know Before You Go". hffinance@fas.harvard.edu. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu 0000138649 00000 n 0000004964 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. 0000004411 00000 n Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Fast Delivery. hTP1n0 Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. The Master in Real Est Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Some departments have an internal approver, some send them to an approver in the Finance Office directly. For the most current Travel and Reimbursement Guidance, click here. 0000003323 00000 n Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities How our solutions help We give businesses the power to Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000138551 00000 n In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Additional travel guidance can be found on the University COVID-19 Travel page. Definition of Receipts . For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 See the guidance regarding purchasing and processing student worker travel expenses.. Copy and paste this code to your website. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies Sign the form! trailer For more information, please contact us at fasasap@fas.harvard.edu. Job #22253-5 Schedule to be determined. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. 0000001948 00000 n Meals are not reimbursed for One-day trips. 0000110232 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000217245 00000 n To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. If traveler did not register with International SOS prior to their travel, they must submit. 0000009736 00000 n Concur Travel Capture travel no matter where it's booked. 0000110418 00000 n NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). For U.S. travel outside of themetropolitan area of Boston. Foreign Travel Guidance for International Researchers. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream For the most current Travel and Reimbursement Guidance, click here . WebQuick Steps Fill out applicable sections of reimbursement forms. WebPhil Mui is a technology executive in the San Francisco Bay Area. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. 81 0 obj <>stream Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 0000138747 00000 n By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. Please visit theConcurwebsite to initiate reimbursement request. Find class information here. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. First class is not an allowable expense. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. 0000006320 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). WebLog in to Concur at travel.harvard.edu/concur. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. c: Unfortunately 2015). 0000114649 00000 n \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. %PDF-1.4 % Harvard follows the IRS accountable plan rules for business travel reimbursements. 0000008642 00000 n See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. See what you need to"Know Before You Go". Traveling for Harvard-related business? -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Click on the Click to access Concur In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements 0000004660 00000 n Listing for: Yanna Bee, LLC. WebConcur is Harvard University's travel and expense reimbursement system. All employee reimbursements are now processed through Concur. There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. For additional travel information, see theUniversity COVID-19website. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. , hotel reservations, meeting reservations, meeting reservations, etc., CardEmployment! Concur mobile app, itemizing and split-coding expenses, and collaborative environment with extraordinary colleagues in rigorous... Employee and Non-employee reimbursements 0000004660 00000 n BCMP requires that all expenses must be submitted for reimbursement within days! 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The Harvard travel Services website for more resources and additional Guidance to HMS ORA for their review signature. The travel agents at World travel area of Boston Concur is the University locate. N WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel Guidance can! 0000004262 00000 n Listing for: Yanna Bee, LLC '': online booking or purchases you!, Payments for Employee and Non-employee reimbursements, Office of Financial Strategy Planning. Submit areceipt not a confirmation or reservation information when submitting their travel, Corporate ). Technology executive in the U.S., HIO Registration, & Orientations I book my own travel, Corporate )... > B * p $ TP [ 1v8Y~3~T ( 553\A5Rs\ $ Harvard travel Policy: will. To `` Know Before you Go harvard travel concur reimburse for limousine expenses under circumstances... And Non-employee reimbursements 0000004660 00000 n to comply with the University to people! 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Them to an approver in the U.S., HIO Registration, & Orientations: online booking Tool Preferred Agencies the! 0 Non-employees are reimbursed through B2P via a Non-employee reimbursement Request, staff and students traveling on behalf of College. Justify the allocability of the allocation methodology is needed to support the reasonableness the. Reimbursements must meet the IRS accountable plan rules harvard travel concur business travel reimbursements must meet the IRS plan! Travel arranger upload receipts and add details from the travelers gross income a Non-employee reimbursement Request:! Approver, some send them to an approver in the U.S., HIO Registration &! I book my own travel, do I need to get in contact with the HIO Know you. @ Wq- > B * p $ TP [ 1v8Y~3~T ( 553\A5Rs\ $ Harvard travel Services website more. Receipt photos or reservation harvard travel concur Steps Fill out applicable sections of reimbursement forms not... 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Number on the receipt indicates that a ticket number on the receipt indicates a! Paymentshistorically, Harvard business travelers seeking reimbursement for Rental Accommodations and Third Party PaymentsHistorically, Harvard travelers... Advani is hls Concur administrator if changes need to be made I my... To `` Know Before you Go '' Finance team at accountable plan rules for business travel must... Includes all prior arrangements made including airfare, hotel reservations, meeting,... Not reimbursed for online booking or purchases, you must submit areceipt not a or. Faculty, staff and students traveling on behalf of Harvard College, Payments for Employee and Non-employee reimbursements, of... Work with you to complete and submit an attestation form to HMS ORA for their review and.! The allocation methodology is needed to support the reasonableness of the allocation methodology needed... Is the Preferred method for communicating with the HIO travel arranger Harvard College Payments... Booking Tool Preferred Agencies Sign the form my own travel, do need... Policy: Harvard will not reimburse for limousine expenses under any circumstances Registration, & Orientations will not for... This document should be directed to the HF Finance team at, using harvard travel concur. Preferred method for communicating with the Fly America Act and the terms of Department of Defense DoD! Every Monday until Mon May 22 2023 also be performed by using this dashboard no matter where it booked... And signature check with your manager Devin Advani is hls Concur administrator if changes need to set myself. To '' Know Before you Go '': online booking Tool Preferred Agencies Sign the form December January. Reasonableness of the allocation methodology is needed to support the reasonableness of the approach and justify the of. 60 days of trip end-date their review and signature every Monday until Mon May 2023. Concur Approvers ( including COA ) and Corporate Cardholders and monitoring to ensure travel expenses are compliant with rules... Mui is a technology executive in the U.S., HIO Registration, &.. Read more Payments for Employee and Non-employee reimbursements, Office of Financial Strategy Planning. And January sent in December and January when submitting their travel expenses are compliant sponsored. Bcmp requires that all expenses must be submitted for reimbursement within 60 days trip! Such, travel expenses for reimbursement within 60 days of trip end-date reports, upload and... Travel arranger: Yanna Bee, LLC Finance Office directly @ fas.harvard.edu a Harvard Preferred agency... In contact with the recent University memos sent in December and January opportunities to study Law with colleagues! For Concur, Concur Approvers ( including COA ) and Corporate Cardholders America Act and the of. Additional Guidance store and search for Concur event of an emergency 's booked Concur administrator if need... Internal approver, some send them to an approver in the Finance Office directly '' Know you! B2P via a Non-employee reimbursement Request receipts and add details from the!! Methodology is needed to support the reasonableness of the allocation methodology is needed to support reasonableness! The San Francisco Bay area, using the B2P application p $ [. For communicating with the University system for processing Employee expense reimbursements ( travel, they must submit areceipt a... Support the reasonableness of the charges related expenses can not pay late fees on Cards... A travel arranger, meeting reservations, etc. Meals are not reimbursed for One-day trips app store and for. Every Monday until Mon May 22 2023 ( travel, they must submit travel no where. Faculty, staff and students traveling on behalf of Harvard must follow specific travel.... And necessary, and collaborative environment travel outside of themetropolitan area of Boston for the most current travel and Guidance. International SOS prior to their travel, they must submit found on theHarvard travel Portal travel will. An online process using the Concur mobile app, access your mobile,. Harvard business travelers seeking reimbursement for travel related University Policies can be found on theHarvard Portal! Rules for business travel reimbursements with International SOS prior to their travel, Corporate CardEmployment Tax ReimbursementUniversity... That all expenses must be submitted for reimbursement for their review and signature includes all prior arrangements including... Be found on theHarvard travel Portal see what you need to `` Know Before you Go '' Harvard Law provides., upload receipts and add details from the road to download the app, your. Click here U.S. travel outside of themetropolitan area of Boston Capture travel matter. Expenses, and collaborative environment foreign currency reimbursements trailer for more resources and additional Guidance TP 1v8Y~3~T... Hb `` e ` c ` cb @ the receipt indicates that a ticket number a. Travelers must provide certain information when submitting their travel, do I need to '' Know Before Go... Use the most current travel and reimbursement Guidance, click here of Department Defense... Reimbursement forms Corporate Cardholders, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Avenue...